Contest Planning Guides and Documents

Complete Club Contest Planning and Tracking Guides/Templates
(easily adapted to Area, Division, and District contests)

• Excel Spreadsheet Version
• PDF Version: Schedule Page - Task List - Materials to Bring - Role Players

How to Chair a Contest
Presentation given to Contest Chairs. Includes a week-by-week, task-by-task walk-through of the Planning Guide above.

How to be a Chief Judge - Presentation given to Chief Judges.
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“Put on a Good Show”
​Meeting Planner Handbook orderable from Toastmasters International. A comprehensive guide to planning, organizing and on-site coordination of training programs, major conferences, banquets and speech contests.  

​Dignitary List and Introduction Protocol

​Dignitary List - print this out, check in dignitaries as they arrive, then introduce them as they appear on the list​ NOTE: If a person listed on the dignitary list is competing in a speech contest, they should not be introduced as a dignitary.

​Event Duration Predictor

Based on assumptions in the spreadsheet, this tool will predict the length of the contest event. Assumptions can be changed based on the contest agenda. It can be used for single or multiple entity events (e.g. two or three-Area contest events).

• Humorous Speech and Table Topics
• International Speech and Evaluation
• Tall Tales and Evaluation (XLS) 

Frequently Asked Questions (from Toastmasters International)

​Documents/Files for Virtual Contests

• ​Virtual Contest Guidelines
• Time background [Tested with Zoom]
• Toastmasters Resource for Virtual Contests

Contest Resources

• Planning Documents
• Scripts  
• Forms and Templates
• Online Member Eligibility Checker​