Club Officer Corner

About Club Officers

Clubs are managed by up to seven elected club officers:

• President
• Vice President Education
• Vice President Membership
• Vice President Public Relations
• Secretary
• Treasurer
• Sergeant-at-Arms

A club is required to have a minimum of three officers: a President, a Secretary, and one of the Vice Presidents. The President and the three Vice Presidents make up the Executive Officer team.

Help your members and
​club succeed

Download New Member Orientation Guidelines

​Officers are elected either annually or semi-annually. Clubs that meet weekly have the option to select the length of the term. Clubs that meet less than weekly must elect officers for an annual term. The annual term begins on July 1. The semi-annual terms begin on July 1 and January 1.

Just like members learn communications skills by doing manual speech projects and performing meeting roles, members can learn leadership skills by serving as club officers.

Get Comfortable with Club Central

Club Officers, are you comfortable with managing your club at Toastmasters Club Central? Do your new officers need an introduction or a how-to guide? If "yes" then check out Mike Raffety's “Getting Comfortable with Club Central” (PDF).

Resources and Links

Officer Task Lists

• NEW! - Club Officer Task list for February
• Club Officer Task list for January
• Club Officer Task list for December
• Club Officer Task list for November
• Club Officer Task list for October
• ​2018-2019 Calendar Guide - events and deadlines
• Club Officer Task list for July, August, and September (Word DOC, 13MB)

All Officers​

• FAQs - Answers to Frequently Asked Questions
• Club Leadership Handbook - a must reference guide for all club officers
• Club Officer Role Descriptions (TI) are in the Club Leadership Handbook (PDF)
• Club Officer Resources (TI) - A page of links to useful resources including officer role descriptions, the Distinguished Club program, and club management software options.
• ​Club Officer Election resource
• Club Meeting Roles (TI) - Just what it says!
• Upcoming Club Officer Training Events - Officers are encouraged and provided incentives to attend District-sponsored training  events both in the summer and in the winter

Marketing

• Social Media Policy - ​You are responsible for the content you publish on any form of social media. Please read our social media policy to assure compliance (PDF).​
• Newsletters from Toastmasters International - Both the Leader Letters and TIPS Newsletters
  
• Marketing Resources (TI) - Resources to fliers, brochures, etc. to help your club to attract guests.
• Membership Growth (TI) - a 22 page how to  manual
• Marketing Workshops - will show you how to set up on-line resources to attract guests and retain members.

Success and Reporting

• The Distinguished Club Program (DCP) / Club Success Plan (CSP) Handbook (TI) - Use this manual / workbook to understand what the DCP is, why it is important in assessing club health, and to develop a plan for your club to be a Distinguished (and healthy) Club.
• Club reports from Toastmasters International – See how your club is measuring up. A Distinguished Club is a healthy club.
• Club Administrative Information – Recording dues, education accomplishments, forms, etc. including the instruction manual on "Getting Comfortable with Club Central."